How do I create a Purchase Order?

To create a Purchase Order, from the left-side menu click Commitments > Purchase Orders >New Purchase Order

New PO

Follow the instruction below to complete the Purchase Order Form:

Choose the Vendor from the Purchase Order Seller box.

Enter Seller

You will select a Delivery Date, Choose the ‘Ship To’ location and type the address if it differs from the project address. Type in the terms, FOB Point and Ship Via if needed.

Top of PO

If you created a Nested Bid Assembly when the project was in the Bidding Status by clicking on the “down arrow icon” and creating a list of materials to purchase, you will select them from this drop down list. Click the blue hyperlink for each item you would like to add to the Purchase Order.

Select Nested Assembly Items-1

If you need to enter items that were not part of a nested assembly you will add them in the area below.

Enter Material Items

Select the item (this list includes all material items in the cost worksheet), type the description, enter the quantity, enter the unit price, the total will calculate automatically, click ADD. Then repeat until complete. Adjust sales tax rate if necessary, and also add shipping/handling or Misc. Additions if applicable.

Once all items are entered, you can Add Comments. You can type a Purchase Order comment for this PO. Or if you have a list of Saved Purchase Order Comments which you added in Administration, click on Use Comment to choose which ones to apply to the list.

Add PO Comment

Just below the PO Comments, you have the Attach File button. If you have any other documents you need to attach to the PO to provide further instruction/information for the Vendor…Choose File and Upload.

Choose File 1
Choose file

SIGN AND SEND

At the top of the Purchase Order form you will then sign and send the Purchase Order. Click Sign

Sign PO

Click Digitally Sign

Digitally Sign

Click OK

Ok-1

Then you will see this message:

PO Accepted