Learn how to create an Owner Bill by selecting a Schedule of Values Template, enter in your billing values for each line item, sign your bill, and send it to the accounting department for them to Notarize/Approve and submit to the Owner.
To create an Owner Bill for the first time on a project, from the left-side navigation menu, click Billing.
CREATE THE SCHEDULE OF VALUES
You will choose the Pay Application Form from the drop-down list. You will have our Generic PASKR Owner Billing form, or if you have an AIA or ConsensusDocs Unlimited Single Seat User License, those pay applications will be available to you as well.
Next you will select the Schedule of Values type > click Create
SCHEDULE OF VALUES TYPES ARE AS FOLLOWS:
By Division – This will replicate the Expanded Division Report from the bidding phase. Expand a division in the schedule of values by clicking on it. This option will integrate with Sub Billing.
By Division with a separate profit line – This will replicate the Expanded Division Report w/profit from the bidding phase. Expand a division in the schedule of values by clicking on it. This option will integrate with Sub Billing.
The rest of the SOV templates below now have a sort Icon that can be used to rearrange the line Items into any desired order. To move items, just Click on the Sort Icon, drag and drop the item
By Cost Code – All cost codes in the project. Cost items will be marked up. This option will integrate with Sub Billing.
By Cost Code with a separate profit line – All cost codes in the project. Cost items will be marked up with the exception of profit which will be on a line by itself. This option will integrate with Sub Billing.
Custom By Cost Code – Use this template when you wish to create custom line descriptions and decide which cost codes to include in the value. This option will integrate with Sub Billing. Enter Line Description > Assign Cost Codes, then Click on the blue Division to expand/collapse it. Click on blue dollar amounts to add value to schedule line item. You can add values with or without profit added. When you are finished with that schedule line, click Done. Repeat until Remaining Amount to Distribute is $0.
By Cost Code with Itemized Mark-Ups – By Cost Code with Sales Tax, Labor Burden, General Liability, Overhead, Profit, and Permit listed at the bottom of the schedule to bill against.
Custom Unrestricted– Create custom line descriptions and schedule values. This option will not integrate with Sub Billing. Enter line description, Enter Schedule Value, Add Another Line, Repeat until Remaining Amount to Distribute is $0.
LOCK THE SCHEDULE OF VALUES
Once you have selected your Schedule of Values you will click Lock SOV. Once the schedule is locked, it will open your billing form for you to complete.
CREATE A BILL STEPS
If needed change bill parameters in the header: retainage, application date, start & end dates.
Enter billing amounts for desired schedule lines
WIP (Work In Progress) – this will auto populate % complete
SM (Stored Materials) – this will auto populate % complete
% Complete – this will auto populate WIP
6. Add change orders – The schedule of values for change orders defaults to the item descriptions in the change order. Note: the Cost Plus SOV will add CO amounts into the individual line items.
7. Add a phase – You will create a schedule of values using the template chosen for the base contract.
NOTE: Same steps as adding a Change Order above.
SIGN THE BILL – This will trigger an email to the accountant. Only an accountant can make changes to a signed bill. If you need to edit a signed bill, an accountant can remove your signature for you. Please see Accountant Bill Notarization/Approval instructions.